Stop Procrastinating Now

According to a recent poll 20% of the population are chronic procrastinators, does the following sound familiar:

…making a decision for no valid reason to delay or not complete a task or goal

you’ve committed too, and instead doing something of lesser importance,

despite there being negative consequences to not following through on the original

task or goal.

 

If so you are probably a procrastinator.. but don't lose heart here are 

5 Powerful Ways to Stop Procrastination in it's tracks:

 

1. Identify when you are substituting a lesser task in order to avoid the more important task you have committed too. This is a classic way that many of us procrastinate. If you struggle with this, I suggest you read Eat That Frog by Brian Tracy, who suggests that you start your day by doing the tasks you like least first, so you can then enjoy the rest of your day more.
2. Become aware of the reason behind your procrastination, is it because of fear? boredom? lack of energy? lack of interest? Sometimes it can be because we are simply in the wrong type of job. You need to enjoy your work and if you don't you need to start thinking about how you can or find a job that suits your skills better.
3. If you find yourself reading e-mails several times without starting work on them or deciding what you’re going to do with them, make a commitment to read them once and either respond to them or delete them. I have a client I coach that deletes his entire inbox monthly. He says that if it is that important they will email again or call and it frees him up for more pressing tasks. You may not want to do something that drastic, but do become aware of your inbox and allocate a set amount of time daily.
4. Spending too much time on social network sites at work or at home? Allow yourself a set amount of time daily or twice a day for fifteen minutes and then log off! Easier said than done, but I promise you that you will save so much time.
5. Set some goals. We can easily let time runaway from us and as the hours turn into days, weeks into months and then years we need to question what we want out of life and if indeed we are getting what we want. If you are not satisfied with your life, you are the only one that can change it. Make some clear goals that excite you. Then set a time when you want to achieve them by and work consistently towards those goals. All successful people work towards goals, so have you written yours yet?

Break Down Your Job to Use Time More Effectively

Breaking down your job in Organisational Psychology is called Job Analysis which involves a trained psychologist describing the observable behaviour of your job, which determines essential duties, tasks and responsibilities. The analysis establishes job specific activities and helps create a precise job description. We have all experienced jobs and you may be in one now where the job description handed to you at the interview stage resembles very little to your actual day to day activities. Normally we end up doing far more than what was described.

In the absence of a trained psychologist observing you, it is a good idea to break down your own job into different components and look closely at the tasks and activities that you spend the most and the least of your time on. It can be quite an eye opener when you become aware of how much time you may spend surfing the net or on one activity that is actually not that important. We often avoid the tasks that are difficult or we like the least. We all do this and it is part of human nature, but just think how much happier you could be for the rest of the day if you get the boring or difficult stuff out of the way. Breaking down your job also provides a means of discovering areas that you may need further training or help on.

If you are not in paid in employment you can analyse how you spend your time at home. For me personally I will do lots of other tasks like updating my blog! writing, general tidying, even polishing before I will hang out the washing! The more honestly aware we become of how we spend our time we begin to use it more effectively.

There is a great little book called 'Eat That Frog' by the leadership guru Brian Tracy about how to limit procrastination, set priorities and get started straight away. He believes that by tackling the most unpleasant job (eating the frog!) first if frees us up for the rest of the day to be far more productive and complete jobs faster.

Go ahead and analysis your own job, you might surprise yourself with just how much you do! If it is far above your job description, it may also be advisable to discuss this with your HR department.